Job Description

Job Description

Job Description

We are looking for an Administrative Assistant to support daily front-desk and office operations for a public agency in California. This Contract position requires an experienced, service-oriented individual who can manage public interactions, maintain accurate records, and keep administrative workflows organized. The ideal candidate brings strong attention to detail, confidence with office technology, and the ability to balance reception duties with a wide range of clerical support tasks.

Responsibilities:
• Welcome visitors and direct them appropriately at the main lobby and vehicle entry point while maintaining a courteous and helpful presence.
• Enter, organize, print, and maintain inspection-related records and compliance documentation with a high level of accuracy.
• Track submissions and process administrative paperwork connected to inspection, enforcement, and certification activities.
• Manage filing systems, shared electronic folders, and departmental SharePoint resources to keep information current and accessible.
• Sort incoming mail, prepare outgoing correspondence, and assist with document distribution and routine mailing tasks.
• Receive over-the-counter plan submissions and route materials to the appropriate internal contacts for follow-up.
• Process credit card payments for agency invoices in accordance with established procedures and documentation standards.
• Operate office equipment such as copiers, fax machines, postage systems, and laminating machines to support day-to-day business needs.
• Assist Human Resources with recruiting-related administrative support and coordinate security access updates for staff and vendors.

Job Tags

Contract work, Work at office

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